Executive Assistant - Cellares
View Company Profile- Job Title
- Executive Assistant
- Job Location
- South San Francisco, CA
- Job Description
- Position SummaryWe are seeking an innovative and highly motivated Executive Assistant who will contribute significantly to the growth of Cellares and our mission to accelerate access to life-saving cell therapies.The primary focus of this position will be to maintain the order and stability of our executives’ tasks, calendars, and commitments/obligations. This will require great attention to detail, ability to multitask, and maintain a professional demeanor as necessary. This person will be working directly with several Vice Presidents of the company, all operating at the Executive level. It is important that this candidate can take an “all hands on deck” approach, maintain confidentiality, and bring a proactive attitude to their position.Candidates should enjoy working in a fast-paced, mission-driven environment, and be prepared to tackle a broad selection of challenges as the company grows.Responsibilities
- Manage complex calendars for executives, prioritizing and scheduling with strategic insight and accuracy
- Coordinate high-level meetings, including logistics, materials preparation, and follow-up
- Plan and execute company events and meetings
- Arrange domestic and international travel, optimizing itineraries and handling all logistics
- Prepare and edit correspondence, presentations, and reports using Google Workspace
- Manage expenses, perform basic accounting tasks, and assist with budget tracking
- Maintain and organize records, documents, spreadsheets for easy retrieval
- Act as a professional liaison with internal and external stakeholders (e.g. vendors, clients, contractors, media, partners, & employees)
- Assist with special projects, research, and ad-hoc tasks as they arise (e.g. communications with vendors or clients, facility management items, facilitating company branding items, fundraising tasks, Town Hall preparations, etc.)
Requirements- AA degree with 5+ years of experience in an administrative role, preferably supporting executives
- Exceptional organizational skills with a talent for multitasking and prioritizing independently
- Strong verbal and written communication skills, with the ability to interact professionally at all levels
- Proficient in productivity suites (Google Workspace and Microsoft Office) and virtual collaboration platforms
- Ability to maintain confidentiality and exercise sound judgment
- Proactive problem-solver with a can-do attitude and willingness to take on diverse tasks
- Ability to pivot as needed and take on duties outside the normal scope of work
- Adaptable team player who thrives in a dynamic, fast-paced environment and has a desire to be part of a rapidly evolving organization with compelling technology and mission
- Self-awareness, integrity, authenticity, and a growth mindset are a must
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Cellares Company Size
Between 100 - 500 employees
Cellares Founded Year
2019
Cellares Total Amount Raised
$355,000,000
Cellares Funding Rounds
View funding detailsSeries C
$255,000,000 USD
Series B
$82,000,000 USD
Series A
$18,000,000 USD