Executive Assistant - ActiveCampaign

Job Title: Executive Assistant
Job Location: Chicago
Job Listing URL: https://jobs.lever.co/activecampaign/5269dc2d-60a1-4125-a2e6-e8395e9ea630
Job Description: ActiveCampaign is seeking an experienced Executive Assistant to partner with several of our key leaders. This position will have the ability to have a large, noticeable impact across the entire organization by providing key project management, efficient scheduling, and coordination with other teams and Executive Assistants on best practices. Primary functions include Executive Support, Project Management, Scheduling, and Communications.
What your day could consist of:
Work closely with executive leaders to provide oversight on projects, ensuring key stakeholders are updated, and deadlines are met
Identify opportunities to create new processes or behaviors that enable alignment, strong communication, and effective collaboration across multiple stakeholders
Organize and facilitate meetings as necessary (e.g., creating agendas, taking notes and action items, drafting correspondence, and following up to see action items through to completion)
Book and coordinate travel for events and meetings
Prepare and manage expense and travel reimbursements for aligned leaders
Complete a broad range of administrative tasks including calendar management
Proactively schedule meetings as needed and appropriate
Project management to ensure deliverables are received on a timely basis
Complete industry or other research projects as requested
Understand the key business objectives of the teams to help prioritize activities appropriately
Partner with other EAs across the organization on best practices
Collaborate with the IT team to address executives' technical needs and ensure executives have the necessary equipment and troubleshoot technical issues
Work closely with the Facilities team to maintain a well-functioning office environment
What is needed:
Experience supporting senior leaders, preferably within a fast-growing, ever-changing, technology company
Exceptional professionalism and confidentiality, written and verbal communication, and interpersonal skills
Acute attention to accuracy and ability to prioritize while juggling multiple tasks and competing demands concurrently, all the while maintaining calm under pressure
Software and systems savvy in general, but especially in Google Suite across Mac operating systems.
The ability to exercise both great judgment and discretion
Highly resourceful and adaptable team player with the ability to be extremely effective independently
Proactive problem-solver
Thinks ahead, minimizes potential issues, and identifies ways to improve
Agile and strategic thinker with proven organizational and project management skills

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